At OneStudyTeam, privacy is a priority.
This Candidate Privacy Statement (“Statement”) describes how Reify Health, Inc. (“OneStudyTeam”) and its affiliates (collectively “we,” “us,” “our,” or “OneStudyTeam”) describes the privacy practices that apply to our collection, use and disclosure of information relating to you as an identified or identifiable candidate (“Personal Data“) when you (“you,” “your” or “the Candidate“) engage with us for employment or internship opportunities, via any method (collectively, the “Sites“), as well as how we use and share that information..
California Residents Please See Your California Privacy Notice
If you have any questions about this Statement, please contact us at privacyofficer@onestudyteam.com.
OneStudyTeam may collect and process personal data of potential candidates for employment or for contractual services that is either collected by or on behalf of OneStudyTeam through publicly available records as part of its independent recruitment efforts or submitted directly to OneStudyTeam through the online application process, professional recruitment firms, and/or through alternative channels. Such data may include (as permitted by law):
Identification and Contact Information. This may include your name, home address, email address, phone number, date of birth, gender, and/or emergency contact details.
Educational and Professional Background Data. This may include academic qualifications; professional qualifications; résumé/curriculum vitae; reference letters; cover letters, and/or publicly available information.
National Identifiers and Work Eligibility Information. This may include your national identification number, social security number, passport number, immigration status and documentation, citizenship status, residency and work permit status, and/or visa status.
Demographic Information. This may include your age, income, marital/civil partnership status, and/or military service.
Sensitive Information. Some Personal Data may be considered sensitive personal data under certain privacy laws. Sensitive personal data includes, for example, government-issued identification number, information relating to a person’s race or ethnic origin, political opinions or religious beliefs, physical or mental health or condition, sexual orientation, or trade union membership. It may include information about an individual’s criminal offenses or convictions, as well as any other information deemed sensitive under applicable data protection laws. OneStudyTeam does not request sensitive Personal Data in connection with recruiting unless permitted or required by local law (for example, for equal opportunity monitoring or internal policies related to diversity and anti-discrimination). Where required by applicable data protection or privacy law, we will obtain your consent to our use of your sensitive Personal Data.
Employment Background Check. This may include criminal records, credit history, court records, employment history, and verification of licenses and certifications.
Automated Data Collection. We automatically gather Personal Data from our Sites, for example, from our “OneStudyTeam Careers” page where you can visit and search for open positions. For more details about the Personal Data we collect through our Sites, please see our Cookie Policy.
OneStudyTeam collects and processes your personal data for operational purposes to:
If applicable law requires a lawful basis for processing, OneStudyTeam’s lawful basis for collecting and processing your personal information will depend on the type of personal data concerned and the specific context in which we collect or use it.
Generally, OneStudyTeam processes your personal data where the processing is in our legitimate interest and not overridden by your data protection interests or rights (e.g., to communicate with you, to evaluate you in the recruitment process), or where applicable, where OneStudyTeam has obtained your consent to process your personal data for a specific purpose. OneStudyTeam may also process your personal data where it is necessary to comply with a legal obligation (e.g., to assess your suitability in connection with your engagement in a regulated role), or to enter into a contract of employment with you. Where OneStudyTeam processes sensitive personal information about you, OneStudyTeam will ensure that one or more of the above-referenced lawful bases for processing your sensitive personal data is applicable.
Data with special protections. Information such as health information is subject to special protections under many jurisdictions. We may process such data where necessary to carry out our obligations or for the establishment, exercise or defense of a legal claim by us, or with your explicit consent, or for the exercising of our rights or your rights in the context of employment or social security law. For example, we may need to process information about your health to accommodate any special needs you have if you come on-site for an interview.
OneStudyTeam may share your personal data in the following circumstances:
Internally. OneStudyTeam may share your personal data with OneStudyTeam employees or contractors, to the extent required for the role for which you are being considered or for the management of your employment or assignment.
Service Providers. OneStudyTeam may share your personal data with third party service providers for purposes of recruitment, talent acquisition, and background checks.
Affiliates. OneStudyTeam may share your personal data with affiliates under common ownership or control of OneStudyTeam for purposes of general business management and operations.
Employment and Reference Checks. OneStudyTeam may share your personal data when contacting your previous or current employers to verify your employment history or your references.
Government or Public Authorities. OneStudyTeam may share your personal data to comply with its legal obligations, regulations, or contracts, or to respond to a court order.
Acquisition. OneStudyTeam may share your personal data with relevant third parties in the event of, or as part of the due diligence for, any proposed or actual reorganization, merger, acquisition, joint venture, or other disposition of all or part of OneStudyTeam’s business, assets, or stock, including in connection with bankruptcy or similar proceeding.
Consent. OneStudyTeam may share your personal data in other ways with your consent.
If your application is successful, it may be necessary for OneStudyTeam to conduct a pre-employment background check or to instruct a third party to conduct a pre-employment background check. OneStudyTeam conducts background checks where permitted by law and to the extent necessary and proportionate to the role for which you are being considered. If a background check is required, you may be contacted by a third-party vendor to obtain your consent to conduct the background check, and to provide you with further information regarding the process and personal data involved. OneStudyTeam’s legal basis for conducting background checks is to ensure OneStudyTeam is performing appropriate due diligence in establishing employment relationships.
We’ll retain your Personal Data for as long as required to comply with our legal obligations, resolve disputes, and to enforce our contractual agreements, or as necessary for our legitimate interests, such as to consider you for other current and future employment opportunities at OneStudyTeam.
If you’re successful in your application for a position at OneStudyTeam, we retain the information that you provide during the application process, and information about your application process, as part of your employee records.
If you do not want us to retain your information for consideration for other roles, or want us to update it, please contact privacyofficer@onestudyteam.com. Please note, however, that we may retain some information if required by law or as necessary to protect ourselves from legal claims.
We take security seriously and use appropriate technical and organizational security measures to safeguard your information. But no security procedures are guaranteed to be 100% secure so we encourage you to take care when disclosing Personal Data online and to use tools and care to protect yourself online.
OneStudyTeam's Privacy Policy is designed to meet or exceed the requirements of global privacy laws. In relation to the personal data for which OneStudyTeam acts as the data controller, individuals are invited to exercise their rights as established by applicable data protection law. These rights may include:
Right to Access. Individuals may have the right to request confirmation of whether we are processing their personal data. Individuals may also have the right to request access and obtain copies of their personal data.
Right to Rectification. Individuals may have the right to amend or correct their personal data, as permitted by law.
Right to Erasure. Individuals may have the right to request erasure of their personal data, as permitted by law.
Right to Restrict Processing. Individuals may have the right to request a restriction or limitation of Reify’s processing of their personal data, as permitted by law.
Right to Withdraw Consent. Where OneStudyTeam’s processing activity is based on consent, individuals have the right to revoke their consent to our further processing of their personal data, as permitted by law.
Right to Data Portability. Individuals may have the right to receive their personal data, in a structured, commonly used, and machine-readable format, and to have that information transmitted to another organization under certain circumstances.
Right to Object. Where OneStudyTeam’s processing activity is based on consent, individuals have the right to revoke their consent to our further processing of their personal data, as permitted by law.
Rights in Relation to Automated Decision Making and Profiling. Individuals may have the right to object to being subject to a decision based solely on automated processing and profiling that legally or significantly affects them.
Right to Lodge a Complaint. Individuals always have the right to lodge complaints relating to the processing of their personal data with the relevant data protection supervisory authority.
To exercise these rights or for additional information or clarification, please email us at privacyofficer@onestudyteam.com.
This section applies only to residents of California, United States. For purposes of this section, “Personal Information” has the meaning given to it in the California Consumer Protection Act (“CCPA”), as modified by the California Privacy Rights Act (“CPRA”) (together, we refer to these as the “California Privacy Rules”).
For the purposes described in this Privacy Policy, OneStudyTeam may process the following categories of Personal Information recognized by the California Privacy Rules:
As a California resident, you have the right to knowledge, access, and deletion, of your Personal Information. Additionally, you also have the right to opt out of the sale of your Personal Information, and the right not to be discriminated against for exercising a right granted by the California Privacy Rules.
OneStudyTeam does not sell Personal Information and does not discriminate in response to privacy right requests.
You have the right to submit a request to OneStudyTeam and we will acknowledge receipt of your request within 10 business days and within 45 days provide the following information if an exception does not exist: (a) categories of Personal Information disclosed to third parties during the past year; (b) the names and address of the third parties with whom we shared Personal Information; and (c) if the nature of the third party’s business cannot be reasonably determined from the third party’s name, examples of its products and services. You also have the right to request information regarding any third parties with whom we have shared your Personal Information for direct marketing purposes in the preceding 12 months.
To exercise your rights under the California Privacy Rules or for additional information or clarification, please email us at privacyofficer@onestudyteam.com or call toll-free telephone (US & Canada): 855-222-4892.
OneStudyTeam operates globally, which means personal data may be stored and processed (for example stored in a data center) in any country where we have facilities or in which we engage service providers, including where we have data centers. By providing personal data for any of the purposes stated above, you acknowledge that your personal data may be transferred to or stored in the United States or in other countries around the world. Such countries may have data protection rules that are different and less protective from those of your country.
Residents of the European Economic Area (EEA)
If you are a resident of the European Economic Area (EEA), Switzerland, or the UK, we will protect your personal information when it is transferred outside of the EEA, Switzerland, or the UK by:
Processing it in a territory which the European Commission has determined provides an adequate level of protection for personal information; or
Otherwise implementing appropriate safeguards to protect your personal information, including:
OneStudyTeam may modify this Privacy Policy from time to time without prior notice by publishing a new version of this Privacy Policy on our Website and Services. Any changes to the Privacy Policy will become effective immediately upon publication. We encourage you to periodically review this Privacy Policy to stay informed about how we are protecting the personal data we collect. Please check the date on which this Privacy Policy was last updated to determine if there have been any changes since you last reviewed this Privacy Policy.
If you have any questions, comments, or requests regarding this Privacy Policy, please contact OneStudyTeam’s Privacy Officer directly at:
Reify Health, Inc.
Attn: Privacy Officer, OneStudyTeam
33 Arch Street
17th Floor
Boston, MA 02110 USA
Email: privacyofficer@onestudyteam.com
Toll-free telephone (US & Canada): 855-222-4892
If you are in the EU, OneStudyTeam’s EU Data Protection Representative may be contacted at:
Guidehouse Germany GmbH
Attn: Enno Behrendt
Albrechtstraße 10c
10117 BerlinGermany
Email: dpr@onestudyteam.com
If you are in the UK, OneStudyTeam’s UK Data Protection Representative may be contacted at:
Guidehouse Europe Limited
Attn: Antonio Losa
1 Angel Court
London EC2R 7HJ
UnitedKingdom
Email: dpr@onestudyteam.com
If you have an unresolved privacy or data use concern that we have not addressed satisfactorily, please contact our third-party dispute resolution provider by clicking here.
OneStudyTeam, a member of the Reify Health portfolio, provides the
cloud-based platform StudyTeam to accelerate the development of
new and life-saving therapies. StudyTeam brings research site
workflows online and enables sites, sponsors, and other key
stakeholders to work together more effectively using common
technology. The suite of StudyTeam solutions reduces site burden
and helps sites pre-screen and enroll more patients, provides
sponsors with end-to-end visibility into recruitment activity
across all channels, and guides sites in conducting the trial for
patients who have been enrolled. StudyTeam is trusted by the
largest global biopharmaceutical companies, used in over 6,000
research sites, and is available in over 100 countries.
One mission. One team. That’s OneStudyTeam
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